After reading this article you will learn about depositing cash or a cheque in your bank account.
You can straightforward handover cash money to the bank’s cashier sitting across the counter. For depositing cash money into your bank account you are required to fill-in a particular form generally known as Pay-in-slip for cash/cheques.
This is usually very small and simple form. In this form you have to furnish necessary information to the bank as follows:
1) Name of the Bank/Branch:
Normally name of the bank is already printed on this form but sometimes name of the branch is not printed. Make sure to write the name of the branch in this slip.
2) Date:
The date should be mentioned very clearly. In case of doubt your banker can trace your entry easily. This also helps in value-dated transactions. Please ensure to write at least the month in words only.
3) Your Account Number:
Your account number must be written very carefully. In case of any mistake or missing a digit your money may not be credited into your account.
4) Your Name:
Yes it is of utmost importance that you write your name exactly in the style in which you have written it on the Account Opening Form. For example on this pay-in-slip you have written your name as Mr. A.K. Kohli and there is some mistake in your account number also. Now there are hundreds of A.K. Kohlis having their account in the same bank.
There may be some Mr. Ashok Kumar Kohli or Anand Kumar Kohli who is also in habit of writing their name as A.K. Kohli. By chance the mistake done by you in writing your bank account number also by chance matches with the account number of some other Mr. A.K.Kohli, the cash deposited by you may go into his bank account. Although banks take utmost care in depositing the amount in a right account number and they also try to tally other particulars like address of the depositor. To err is for human beings.
Make sure write your name in the same style as you have written in your account opening form. If you have written your name in the account opening form as Mr. Amit Kumar Kohli do write the same in the slip also instead of writing Mr. A.K. Kohli.
5) Address:
Do not forget to write your complete address on this slip. It is vital information helps bank to trace you out in case of any mistake. In case of change in address please inform your bank immediately with proof of your new address and ensure that your new address has been taken on the record of the bank
6) Telephone Number:
Providing your telephone number expedites the action by bank in contacting you on phone for obtaining any help/ information relating to your bank account. Also SMS are sent immediately for any withdrawal or credit transactions.
7) Amount:
There are two columns available in the deposit slip. In one column you have to mention the amount you wish to deposit in figures and in second column in words. Make sure that amount written in words and figures is the same to avoid any confusion. In case the amount written in word and figures differ the amount written in words is considered as to be the right amount.
In practice banks take extra care and do not allow credits/payments where the amount differs in words and in figures to safeguard the interest of customers. This situation some time may become a problem for you. So please take care.
8) Detail of Cash:
While depositing money into your bank account in cash, the details of currency notes should invariably be given by you.
The pay- in slip is in two parts. The bank officials keep one part after receiving money from you and the second perforated portion is handed over back to you. This portion serves the purpose as a receipt issued by the bank in token of having received cash from you.
Please carefully examine this receipt and ensure that the same amount has been written by the cashier on this receipt which you have deposited and also that the receipt has been signed by the cashier. In case of need this receipt enables you to claim your money from the bank.
The above-cited example pertains where you are going to deposit money in cash with your bank. But what about if you want to deposit a cheque for credit to your account.
In that case you have to take all the precautions mentioned above and you should also care for the following important points:
A) Deposit Slips:
Please ensure that deposit slips for cash and cheques are different in many banks. If so while depositing cheques please ensure that you are using right type of pay-in-slip for depositing cheques.
Some banks do not use different type of pay-in-slips and only one slip is used for depositing both cash and cheques. In such case please take care to identify whether you are depositing cash or a cheque. For depositing cash the precautions have been explained above.
In case of cheques please take care of following points:
1) Name of Bank where cheque is being deposited:
Please write clearly where you are depositing the cheque. In which Bank and in which branch. This should be very clearly written on your deposit slip.
2) Date of Deposit of cheque:
Please write very clearly the date on which you have deposited the cheque. This date is taken as value date in case of delay in receipt of your money or otherwise in case of some other problem.
3) Name of the drawee Bank:
Please write in clear and easily readable words the full name and address of the bank on which the cheque has been drawn. In case your cheque is lost in transit this information will help the bank to trace your cheque.
4) Full Particulars of the cheque:
Please write full particulars of the cheque you are depositing with your bank like Name and address of the bank on which your cheque is drawn, amount of the cheque both in words and figures, date of the cheque. Number of the cheque, name of the branch of the bank on which it is drawn.
6) Local or outstation cheques:
Some banks use different type of pay-in-slips for depositing local cheques and for the outstation cheques. Please ensure what type of form you must use. If your cheque is drawn on the city where you are living in and also having your account you should use the slip meant for collection of local cheques.
In case your cheque is to be collected from a city other than where you are maintaining your account a different type of slip is used. Now a days most of the banks have inter-branch connections where transactions can take place as and when you desire irrespective of different cities.
But this is possible only if you and your payer are having accounts in the same bank. Due to advanced technology, human Power has been reduced and automated machines have been list ailed by many Banks to accept each/Cheques. As such extra care is required to deal with machines in place of persons.