Everything you need to know about the importance of employee training.Training in HRM implies activities that teach employees how to perform their present jobs better. It is the training that prepares people to perform their present jobs more efficiently.
Training teaches employees required skills, knowledge or attitudes and helps them in improving their performance by improving new skills, new techniques of doing the work and by improving their work habits.
Training is aimed at improving the performance of personnel in their present positions or jobs. There can be many objectives in designing a training programme such as – to enable new appointees to reach required standards of performance as quickly as possible; to reduce wastage of time or cost; to introduce correct methods and innovations; to achieve, maintain or improve quality standards.
The importance for training employees arises for the following reasons:- 1. Improving the Overall Productivity 2. Heightens Morale 3. Enhancing the Work Quality 4. Reduces Supervision 5. Minimum Accident and Wastage 6. Enhancing Health and Safety Programs 7. Boosting Personal Growth 8. Fulfils to Manpower Needs 9. Benefits to Employees 10. Bridging the Performance Gap 11. Learning Time Reduction 12. Less Absenteeism and Employee Turnover.
Importance of Employee Training in HRM: Improves Productivity, Heightens Morale and Enhancing the Work Quality
Importance of Employee Training – Importance and Need for Training: Non-Availability of Trained Personnel, Suitability for the Job & Getting Knowledge by Latest Methods
Training is aimed at improving the performance of personnel in their present positions or jobs. There can be many objectives in designing a training programme such as – to enable new appointees to reach required standards of performance as quickly as possible; to reduce wastage of time or cost; to introduce correct methods and innovations; to achieve, maintain or improve quality standards.
The importance and need for training arises on account of the following reasons:
1. Non-Availability of Trained Personnel:
It is very difficult to find fully trained workers for all categories levels of jobs in an organisation. Then the organisation selects the persons who are having little training or no training. Adequate training will be given by the employers themselves to the untrained workers.
2. Suitability for the Job:
A worker is assigned a job for which he is not trained. Then a need arises for giving the same special training to the concerned worker. All types of training are not provided in a vocational school. A supplement training is also essential to the worker on the basis of the peculiarity of the job.
3. Getting Knowledge by Latest Methods:
The rapid development of science and technology has made it necessary to give training to the workers. The reason is that a worker might have been trained in any one of the methods. It will be useful for a certain period. Further training is essential due to the innovations and inventions of new methods.
If proper training facilities are not available to workers, the organisation will face the danger of closing down the business. The adoption of old methods results in increasing administration expenses and other expenses, making it difficult to survive the competition. So, adequate training is essential in latest methods.
Importance of Training in HRM – With Definitions Propounded by Leading Management Experts
Training is defined as – “the act of increasing the knowledge and skills of an employee for doing a particular job”. Training implies activities that teach employees how to perform their present jobs better. It is the training that prepares people to perform their present jobs more efficiently. Training teaches employees required skills, knowledge or attitudes and helps them in improving their performance by improving new skills, new techniques of doing the work and by improving their work habits.
Some of the leading management experts have defined the concept of training as under:
“Training is the systematic modification of behaviour through learning which occurs as a result of education, instruction, development and planned experience.” (Michael Armstrong)
“Training consists of planned programme designed to improve performance at the individual groups, and organisational levels. Improved performance, intern, and implies that there have been measurable changes in knowledge, skills, attitudes and social behaviour.” (Wange F. Cascio)
“Training is a short-term process utilizing a systematic and organised procedure by which no managerial personnel learn technical knowledge and skills for a definite purpose.” (L. L. Stenmetz)
“Training refers only to instruction in technical and mechanical operations. Specifically stated training is the organised procedure by which people learn knowledge and skill for a definite purpose.” (J. P. Campbell)
“Process of developing an understanding of some organized body of facts, rules and methods. This information concerns largely the operative phases of an applied knowledge.” (R. C. Davis)
“Training is the act of increasing the knowledge and skills of an employee for doing a particular job.” (Flippo)
The various importance of training an employee are:
1. New recruits join the firm with certain expectations. They may experience anxiety and discomfort and the real work situation may be different from their expectation. Orientation or induction training familiarizes them with the career path, profile of the institution, reporting structure, policies, philosophies, rules, regulations, grievance procedures, disciplinary procedures etc. This aspect of the training programme would infuse confidence in the newcomers and remove their initial anxiety and fear.
2. Training is needed for preparing the potential promotees in the jobs carrying higher responsibilities.
3. Training is necessary to keep the employees posted with recent technological advances in their chosen field. Refresher training updates not only knowledge of the existing employees but also imparts the required additional skills thereby enabling them to stay effective and efficient at their jobs.
4. Where the manufacturing process is of a hazardous nature, safety training aims at preventing accidents in the workplace and other consequential compensation payments.
5. Training enables employees who perform below their potential to reach the expected performance standards.
6. Old employees may follow outmoded practices. They must be persuaded to shed them and to embrace modern practices. Remedial training helps them in this regard.
Importance of Employee Training – Improves Employee Morale, Less Supervision, Fewer Accidents, Chances of Promotion and Increased Productivity
Training of employees takes place after orientation takes place. Training is the process of enhancing the skills, capabilities and knowledge of employees for doing a particular job. Training process moulds the thinking of employees and leads to quality performance of employees. It is continuous and never ending in nature.
Training is crucial for organisational development and success. It is fruitful to both employers and employees of an organisation. An employee will become more efficient and productive if he is trained well.
Training is given on four basic grounds:
1. New candidates who join an organisation are given training. This training familiarize them with the organisational mission, vision, rules and regulations and the working conditions.
2. The existing employees are trained to refresh and enhance their knowledge.
3. If any updations and amendments take place in technology, training is given to cope up with those changes. For instance, purchasing a new equipment, changes in technique of production, computer implantment. The employees are trained about use of new equipment and work methods.
4. When promotion and career growth becomes important. Training is given so that employees are prepared to share the responsibilities of the higher level job.
The importance of training can be summed up as:
1. Improves morale of employees – Training helps the employee to get job security and job satisfaction. The more satisfied the employee is and the greater is his morale, the more he will contribute to organisational success and the lesser will be employee absenteeism and turnover.
2. Less supervision – A well trained employee will be well acquainted with the job and will need less of supervision. Thus, there will be less wastage of time and efforts.
3. Fewer accidents – Errors are likely to occur if the employees lack knowledge and skills required for doing a particular job. The more trained an employee is, the less are the chances of committing accidents in job and the more proficient the employee becomes.
4. Chances of promotion – Employees acquire skills and efficiency during training. They become more eligible for promotion. They become an asset for the organisation.
5. Increased productivity – Training improves efficiency and productivity of employees. Well trained employees show both quantity and quality performance. There is less wastage of time, money and resources if employees are properly trained.
Importance of Employee Training – Improving the Overall Productivity, Enhancing the Work Quality, Enriching Organizational Climate and a Few Others
Employees are the valuable asset for an organization, and training enhances the value of this asset. A training program in any organization strives at improving the employees’ performance.
The importance of a training program is mentioned in the following points:
1. Improving the overall productivity – Results from the increase in operational productivity, which ultimately results in increased organization’s profit. Therefore, training reduces the cost of production by increasing the productivity of employees and enhancing the operational as well as the overall organizational productivity.
2. Enhancing the work quality – Requires that the employees are well-trained so that they are less likely to make operational mistakes. Consequently, fewer mistakes ensure the improvement of quality of work.
3. Enriching organizational climate – Demands improved production and product quality, which enhances the financial incentives and increases the overall morale of the employees. Training provides a measure to make the planning and control process effective, thus, ensures better management.
4. Enhancing Health and Safety programs – Implies that the employees are imparted safety training to decrease the number of accidents at the workplace. Proper training prevents industrial accidents, as the trained employees handle the equipment’s carefully and know the use of various safety devices.
5. Boosting personal growth – Involves developing wide awareness in the employees, enlarging their existing skill base, equipping them with the latest technology and advance concepts, and preparing them for higher-level jobs. All these in turn lead to enhanced personal growth.
6. Bridging the performance gap – Implies that training identifies existing performance gap and overcomes the same to achieve the organizational objectives. The training program identifies the training needs by evaluating the job requirements at present and in future with the existing skill sets of the employees.
7. Reducing the need for supervision – Ensures that employees perform their work carefully and systematically with minimum supervision.
Importance of Training in HRM
Organizational activities are performed through the people at work in organization and it is possible to function, if the people possess required skill, knowledge, abilities, attitude to perform. But, it is evident from the experience, research work that the degree/level of core competence, attitude differ from employee to employee.
Hence, the employees who lack skill, ability, knowledge need reinforcement, strengthening of the deficit areas. Training provides necessary input to such people so that they can perform their best to achieve their goals and the goals of organization as well. So, training is needed to help the people and also to help organization to survive, grow and develop.
The importance of training is discussed below:
i. Training increases knowledge, ability, skill, aptitude of the employees to enable them to perform their assigned task.
ii. It improves the economic health of the employees, as the employees can increase output and can earn more.
iii. It helps to increase production, productivity, decrease cost of production, reduce price of sales and increase profit.
iv. It creates a committed, loyal, positive workforce through exposure, acquaintance with company philosophy, approach, thinking, culture, vision, etc.
v. Company activities can function well as the present workforce can get acquainted with methods/techniques and operation of the latest tools/devices through training mechanism.
vi. Employees can have thorough idea, knowledge about organizational culture through training to meet their need for creation, experimentation and contribution to the company.
vii. It helps to enhance the workers knowledge so that they can use latest technology in their operational activities to produce world class product.
viii. Employee empowerment, involvement and participation scheme of organization can be introduced easily with the use of training mechanism.
ix. Company can have a ‘reservoir of talented and trained personnel’ to meet its requirement.
x. Training prepares the people to adapt to organizational environment, culture, climate, so that they feel free to exert their best to deliver goods and services.
xi. It moulds people’s ego-state, paradigm, mindset to make complementary transactions while carrying on interactive process in organization so that sound dyadic relationship is established.
xii. It reduces wastes, accident rate as the employees become well-versed, acquainted with the operative techniques, methods and skill.
xiii. Continuous and effective training increases the employees’ level of morale, job satisfaction and makes them happy and contented.
xiv. Planned and systematic training makes the company’s career planning and development scheme effective.
Importance of Training – In a Business Firm or Industry: Heightens Morale, Reduces Supervision, Reduce Labour Problem, Increases Productivity and a Few Others
Training is a vital and necessary activity in all organisations. It plays a large part in determining the effectiveness and efficiency of the establishment.
The need of or importance of training to a business firm or industry may be explained as follows:
(a) Heightens Morale – Possession of needed skills helps to meet such basic human needs as security and ego satisfaction. Elaborate personnel and human relations programme can make a contribution towards morale, but hollow shells if there is no solid core of meaningful work done with knowledge, skill and pride.
(b) Reduces Supervision – The trained employee is one who can supervise himself. Both employee and supervisor want less supervision. But greater independence is not possible unless the employee is adequately trained.
(c) Reduce Labour Problem – Employees are so well trained that they can experience the direct satisfaction associated with a sense of achievement and knowledge that they are developing their inherent capabilities at work.
(d) Minimum Accident and Wastage – An important advantage of training is that accident, spoiled work and damage to machinery and equipment can be kept to minimum by well trained employees. The improved skills help in performing tasks easily and it given better performance. It avoids accidents and wastes.
(e) Increases Productivity – Increased productivity is possible only when there is an increase in quantity of output. Training programmes, by increasing skill, aptitude and abilities of workers result in increased productivity.
(f) Increases Organisational Stability and Flexibility – Stability, the ability of an organisation to sustain its effectiveness despite the loss of key personnel can be developed only through creation of a reservoir of trained replacement. Flexibility, the ability to adjust to short run variation in the volume of work, requires personnel with multiple skills to enable their transfer to jobs, where the demand is highest. There is no great organisational asset than that of trained motivated personnel.
(g) Fulfils to Manpower Needs – When the skills are required by a company, it often finds it most practical to select and train from within the organisation rather than seek the skilled personnel from the outside labour market.
(h) Benefits to Employees – As employees acquire new knowledge and jobs skills; they increase their market value and earning power. The possession of useful skills changes their value to their employer and thereby increases their job security. Training may also qualify them for promotion to more responsible jobs. This, of course, increases their pay and status.
(i) Obsolescence Prevention – Training and development programme foster the indicative and creativity of employees and help to prevent manpower obsolescence which may be due to age, temperament or lack of motivation or the inability of a person to adapt him to technological changes.
(j) Learning Time Reduction – A well-knit training programme reduces learning time to reach the level of acceptable performance. The trainer explains every concept, steps involved and procedure for performing the job. The trainee finds himself in good position and confidence develops. He can take chance to learn the new things.
Importance of Training – In an Organisation
Training is the cornerstone of sound management, for it makes employees more effective and productive. It is actively and intimately connected with all the personnel or managerial activities. It is an integral part of the whole management programme, with all its many activities functionally interrelated.
There is an ever present need for training people so that new and changed techniques may be taken advantage of and improvements made (implemented) in the old methods, which are woefully inefficient.
The employee training in an organization has been emphasized because of the following reasons:
1. Building a more efficient, effective and highly motivated team which enhances the company’s competitive positions.
2. Creating a pool of readily available and adequate replacements for personnel who may leave or move up in the organization.
3. Enhancing the company’s ability to adopt and use advances in technology because of a highly knowledgeable staff.
4. Employees frequently develop a greater sense of self-worth, dignity and well-being as they become more valuable to the firm and to the society. They will receive a greater share of the material gains that result from their increased productivity. These factors give them a sense of satisfaction through the achievement of personal and company goals.
5. Training raises the efficiency, effectiveness and productivity with minimum efforts. It also improves the performance of workers due to their motivation.
6. It usually leads to an increase in quality and quantity of output by putting the materials, tools and equipment to optimum use.
7. It helps management in facing the challenges of a changing environment.
8. It reduces accidents as trained employees work systematically and avoid mistakes in the work assigned.
9. Training reduces expenditure on supervision as trained employees take interest in the work and need limited supervision and control. Hence, trained workers need not be put under close supervision and they know how to handle operations efficiently.
10. A satisfactory organizational structure is build-up.
11. Training leads to job satisfaction and higher morale of the employee, for it helps in reducing dissatisfaction, complains and grievances.
12. Trained workers help an organization to face competition from rival organization.
13. Training creates skilled and efficient manpower which is an asset to an industrial unit.
14. Training helps employees in developing and growing within the organization and increasing their capacity of earning and job security.
15. Training moulds attitude of employees and develops cordial industrial relations and become loyal to the organizations. They will be less inclined to leave the unit where there are growth opportunities.
16. Training results in employees making better economic use of equipment and materials thereby reducing wastages and spoilage. These reduce cost of production and improve quality (superior performance).
17. Training helps workers in better job adjustment and interest in job and they prefer to remain present on all working days and thus reduce the rate of absenteeism and labour turnover and bring stability to labour force.
18. It facilitates the introduction of new management techniques and also new production techniques including automation and computer technology.
19. Training creates a pool of trained and capable personnel from which, replacements can be drawn to fill up the loss of key personnel due to retirement.
20. Training provides proper guidance and instructions to newly appointed employees and assists them to adjust well with the job and the organization.
21. Training makes an employee more useful to a firm. Hence, he will find employment more easily.
22. Training creates a feeling of confidence among the employees. It gives them personal safety and security at the workplace.
23. It develops skills which act as valuable personal assets of employees.
24. Training enables employees to secure promotions easily and opportunity to quick self- development. They can realise their career goals comfortably.
25. Training provides attractive remuneration and other monetary benefits to employees.
26. Training develops adaptability among employees; it updates their knowledge and skills. It actually refreshes the mental outlook of employees.
27. It develops positive attitude towards work assigned and thereby creates interests and attraction for the job and the workplace.
28. Training creates an attitude of mutual cooperation and understanding among the workers and managers. Such attitude is useful not only at the workplace but also in the social life.
Thus, training can contribute to higher production, fewer mistakes, greater job satisfaction and lower labour turnover. It can enable employees to cope with organizational, social and technological change. Effective training is an invaluable investment in the human resources of an organization.
Importance of Training – Training as an Important Tool of Effective Management
Training is an adjunct of the management process. Under the umbrella of training, several useful functions of management can be performed. Training reduces the need for constant and close supervision; thus it helps in management by exception.
A manager can delegate authority and responsibility to his subordinates, who will not be reluctant to accept new assignments if they have been given proper training.
In addition, management can get better results, and can put its plans into action surely with the help of trained work-force. Management can also increase the morale of the employees and motivate them to work for the achievement of organisational goals by installing a suitable system of training.
Training can also offer the management an assessment of those employees who might be well suited for new jobs and responsibilities. If the training has a sufficient degree of openness, it will uncover skills and abilities among the employees which might otherwise go unnoticed.
A competent trainer can judiciously make appraisal of employees which will be useful for the management. Management can use such information in placing the employees correctly and in developing the talents of the promising employees for future use.
An important task before the management is to improve the overall competence of the organisation. The knowledge and skills acquired by individuals may be of great help in this regard. Training experiences which focus upon interaction. Problem-solving and information sharing can be one means of expeditiously pooling knowledge.
As a matter of fact, those experiences and insights become the common property of the group which received training. The expertise obtained by the group can be multiplied within the organisation and it will improve the competence of the organisation.
Importance of Training – For Organisation and Employees
Training is needed to match the skills of an employee with the skills the job demands. Training is important for the organisation as well as for the employees.
I. Importance of Training for Organisation:
1. Increase in productivity- Ratio of output to input is known as productivity. If employees are provided training they become able to perform the jobs more efficiently and output increases, hence the productivity of employees enhances.
2. Low rate of accidents- Through training employees get acquainted to machinery and about the safety measures to be adhered to. So, after training there are lesser chances of occurrence of accidents.
3. Less supervision required- Trained workers have complete knowledge of work procedures and methods due to which supervisors don’t need to spend too much of time supervising such employees.
4. Less absenteeism- The employees, who are not trained, do not feel comfortable at job and they are frequently absent from the work. On the other hand, trained employees take interest in job and the absenteeism rate decreases.
5. Less employee turnover- Untrained employees don’t understand the work well and shirk their responsibilities as a result of which they start searching new jobs; on the contrary, trained employees don’t want to leave the organisation once they get well acquainted to work and the employee turnover rate decreases.
6. Improved quality of work- Trained workers perform the job enthusiastically. They start liking their jobs. They work with interest and happily, not under any pressure. As a result, they themselves are concerned about the quality of work due to which the work quality improves.
7. Uniform work procedures- Best work procedures are standardised after training due to which there are very less chances of defects and errors. Uniform work procedures make the division of work and specialisation also an easy task.
8. Introduction of new technology- Business environment is dynamic. One component of this environment is technology. Technology keeps changing and it is mandatory for organisations to adopt new technology so as to fight competition. Whenever a new technology is introduced, it becomes essential to train the employees about usage of it.
9. Increase in employee morale- Trained employees are more satisfied with their job and their morale also increases after training due to which performance also improves.
10. Less wastage- During training best methods of work are told to the workers. The best methods of work ensure wastage to be minimised and optimum utilisation of organisational resources.
II. Importance of Training for Employees:
1. New skills- Through training employees learn new skills which increase their capabilities and calibre. It adds to their personality and increases their value.
2. Surety of safety- After training employees learn to handle the machinery efficiently and the chances of happening of accidents reduce due to which safety is ensured.
3. Opportunities for promotion- Trained employees are equipped with better skills and work methods. Chances of their promotion increase in future.
4. Higher morale- After training employees start taking interest in their work and are more satisfied with their jobs due to which their morale increases.
5. Increase in confidence- Trained employees are confident regarding their work. They start feeling like, “I can do it, and I will do it.”
6. Adaptability to change- Employees can accept the changes if they are properly trained.
7. Better future prospects- Training improves the personality of workers and their value increases. After the value creation, chances of their selection in bigger organisations, at higher posts increase.